The Pacific Northwest and the UW offer a dynamic setting to enjoy learning. Youth groups from the United States and around the world have discovered a campus atmosphere where learning is fun, exciting and energizing.
Youth groups are characterized as those whose participants are 18 years of age or younger.
Conference Services requires 24-hour supervision of youth guests by adults 25 years of age or older. Chaperones less than 25 years of age must be discussed with and approved by Conference Services in advance.
A maximum ratio of one adult for every 20 youths is required. For youths 13 years of age and younger, the ratio may be higher, depending on the program.
Active supervision is required any time youths are in the residence halls and dining facilities. Coverage must be planned for ill, injured or disinterested persons who may not be taking part in activities with the rest of the group.
Chaperones must reside on the same floor and share the same community bathroom as the youths.
Chaperones are expected to cooperate fully with UW staff to enforce Quiet Hours and correct behavioral problems. Quiet Hours are from 10 pm until 9 am; however, courtesy noise levels should be observed 24 hours a day.
All youth conference attendees will be required to attend a Resident Adviser (RA) orientation within the first 24 hours of checking into the residence halls. The conference will cooperate with Conference Services to schedule the orientation at a mutually-convenient time and location. The orientation will be presented by an RA who will explain residence hall policies and provide information about the UW and its facilities. This is an opportunity for the guests to ask questions and raise concerns. The RA staff will also walk the halls during evening hours and work with youth groups to enforce housing policies.
Please adhere to the following guidelines in addition to the items covered in your RA orientation:
A substitution of the same gender may take the place of a canceled guest through the day of check-in. A substitution of a different gender may take the place of a canceled guest through the day of check-in only if comparable accommodations are available in the conference’s block of rooms. All cancellations and substitution requests must be discussed directly with the Conference Services Office and confirmed in writing to ensure guests have been correctly accommodated and the billing is accurate.