Skip to main content

Application Cancellation and Deferment

Cancellation for Residence halls and 12-month apartments

  1. You may cancel your housing application before you move in on your MyHFS Homepage.
  2. A cancellation charge will be assessed as shown in the table relevant to your application type below.
  3. If you cancel your initial housing application, reapply, and cancel again, you will be assessed cancellation based on the latest cancellation date.
  4. You will not be assessed a cancellation charge if you submit your cancellation notice within one week of submitting your housing application and have not yet been assigned to a room; if you formally decline your offer of admission to the University; if your offer of admission to the University is rescinded by the University; or if you have received military orders for entry into the service, a permanent change of station or deployment for at least 90 days. You must provide HFS with copies of any such military orders at hfsinfo@uw.edu. 
  5. If you do not submit your cancellation notice and do not check in to your room by 12 noon on the second day of University instruction or, if assigned after the quarter begins, by your assigned check-in date: HFS will cancel your application and assignment; you will be charged a $500 early termination charge; and you will be responsible for paying full room charges for the full agreement period.
  6. If you cancel your application and do not have a pending housing application or assignment for a future term, your deposit will be used to pay for any balance due on your account.
  7. If your balance due exceeds the amount of your Deposit, you must pay the remaining balance immediately.
  8. HFS will refund any remainder of your deposit by mail. If the refund is returned to HFS for any reason, the money will be held for one year by HFS before remittance to the Washington State Department of Revenue.

For cancellation charges related to 2020–​21 housing applications, please refer to the agreement for that housing type/period.

9-Month Residence Halls

Autumn quarter 2021 cancellation date Charge
On or before May 15, 2021 $0
May 16–31, 2021 $200
June 1–30, 2021 $300
July 1–31, 2021 $400
August 1–31, 2021 $500
September 1–21, 2021 $500 + $15 per day late charge
On or after September 22, 2021 $500 + full agreement housing charges
Winter quarter 2022 cancellation date Charge
On or before October 31, 2021 $0
November 1–15, 2021 $350
November 16–30, 2021 $500
December 1, 2021–January 1, 2022 $500 + $15 per day late charge
On or after January 2, 2022 $500 + full agreement housing charges
Spring quarter 2022 cancellation date Charge
On or before January 31, 2022 $0
February 1–15, 2022 $350
February 16–28, 2022 $500
March 1–26, 2022 $500 + $15 per day late charge
On or after March 27, 2022 $500 + full agreement housing charges

12-Month Apartments

Autumn quarter 2021 cancellation date Charge
On or before May 15, 2021 $0
May 16–31, 2021 $200
June 1–30, 2021 $300
July 1–31, 2021 $400
August 1–31, 2021 $500
September 1–11, 2021 $500 + $15 per day late charge
On or after September 12, 2021 $500 + full agreement housing charges
Winter quarter 2022 cancellation date Charge
On or before October 31, 2021 $0
November 1–15, 2021 $350
November 16–30, 2021 $500
December 1, 2021–January 1, 2022 $500 + $15 per day late charge
On or after January 2, 2022 $500 + full agreement housing charges
Spring quarter 2022 cancellation date Charge
On or before January 31, 2022 $0
February 1–15, 2022 $350
February 16–28, 2022 $500
March 1–26, 2022 $500 + $15 per day late charge
On or after March 27, 2022 $500 + full agreement housing charges
Summer quarter 2022 cancellation date Charge
On or before May 31, 2022 $0
June 1–18, 2022 $500
On or after June 19, 2022 $500 + full agreement housing charges

Early Fall Start

If you submit your cancellation notice for Early Fall Start only, the applicable cancellation charge listed in the table below will be applied to your housing account. If you submit a cancellation notice for Early Fall Start and the 2021–22 agreement period on the same day, you will be charged the cancellation charge shown in the table below, or the 2021–22 agreement period cancellation charge, whichever is greater based on the submission date. If you submit your cancellation notice for Early Fall Start and the 2021–22 agreement period on different days, you will be subject to cancellation charges for both Early Fall Start and the 2021–22 agreement period.

EFS 2021 Cancellation date Charge
On or before May 15, 2021 $0
May 16–31, 2021 $200
June 1–30, 2021 $300
July 1–31, 2021 $400
August 1–20, 2021 $500
On or after August 21, 2021 $500 + full EFS housing charges

Summer Session

Full term 2021 cancellation date Charge
On or before May 31, 2021 $0
June 1–19, 2021 $500
On or after June 20, 2021 $500 + full summer housing charges
A-term 2021 cancellation date Charge
On or before May 31, 2021 $0
June 1–19, 2021 $500
On or after June 20, 2021 $500 + full A-term housing charges
B-term 2021 cancellation date Charge
On or before June 30, 2021 $0
July 1–20, 2021 $500
On or after July 21, 2021 $500 + full B-term housing charges

Interim

If you submit your cancellation notice for interim only, the applicable cancellation charge listed in the table below will be applied to your housing account. If you submit a cancellation notice for interim and the 2021–22 agreement period on the same day, you will be charged the cancellation charge shown in the table below, or the 2021–22 agreement period cancellation charge, whichever is greater based on the submission date. If you submit your cancellation notice for interim and the 2021–22 agreement period on different days, you will be subject to cancellation charges for both interim and the 2021–22 agreement period.

Interim 2021 Cancellation date Charge
On or before July 31, 2021 $150
August 1–21, 2021 $500
On or after August 22, 2021 $500 + full interim charges

Cancellation for Family housing

You may cancel your housing application at no charge before you have signed your agreement. If you cancel your housing assignment after you have signed your agreement, or do not move in within 72 hours of your assigned move-in date, you will be assessed a $500 cancellation charge.

Nordheim Court Parking

You may cancel your parking application and agreement before your requested start date on your MyHFS Homepage.

  1. If you cancel your parking application more than a week of your requested start date, you will not be assessed a cancellation charge. 
  2. If you cancel less than a week before, you will be assessed a cancellation charge of $50.
  3. You will not be assessed a Cancellation charge if:
  • You are not assigned to Nordheim Court
  • You notify University Admissions at askuwadm@uw.edu and HFS at hfsinfo@uw.edu that you have declined your offer of admission or are transferring to another institution
  • Your offer of admission is rescinded by the University
  • You are eligible based on Armed Forces exceptions per ESHB.SL. I must provide HFS with copies of any such military orders at hfsinfo@uw.edu.
  1. If you cancel your initial application, reapply, and cancel again, you may be assessed multiple cancellation charges based on your cancellation dates.
  2. If you do not submit your cancellation notice and do not pick up your permit within one week of your requested start date:
  • HFS will cancel your application
  • You will be charged an $80 cancellation charge
  • You will be responsible for paying full charges for the month

Deferment

The following terms apply to all application types except family housing.

  1. You may defer your application before the agreement starts by emailing hfsinfo@uw.edu.
  2. You will not be subject to cancellation charges if you are assigned and check in for a future quarter.
  3. You will be subject to cancellation charges for your original application quarter if you are assigned and do not check in for a future quarter.