Residence halls and 12-month apartments
You may cancel your housing application before you move in by going to your MyHFS homepage.
- A cancellation charge will be assessed as shown in the table relevant to your application type below.
- If you cancel your initial housing application, reapply, and cancel again, you will be assessed cancellation based on the latest cancellation date.
- You will not be assessed a cancellation charge if you submit your cancellation notice within one week of submitting your housing application and have not yet been assigned to a room; if you formally decline your offer of admission to the University; if your offer of admission to the University is rescinded by the University; or if you have received military orders for entry into the service, a permanent change of station or deployment for at least 90 days. You must provide HFS with copies of any such military orders at hfsinfo@uw.edu.
- If you do not submit your cancellation notice and do not check in to your room by 12 noon on the second day of University instruction or, if assigned after the quarter begins, by your assigned check-in date: HFS will cancel your application and assignment; you will be charged a $500 early termination charge; and you will be responsible for paying full room charges for the full agreement period.
- If you cancel your application and do not have a pending housing application or assignment for a future term, your deposit will be used to pay for any balance due on your account.
- If your balance due exceeds the amount of your Deposit, you must pay the remaining balance immediately.
- HFS will refund any remainder of your deposit by mail. If the refund is returned to HFS for any reason, the money will be held for one year by HFS before remittance to the Washington State Department of Revenue.
Difference between cancellation and termination
Cancellation charges are assessed to a student's account if their housing application is cancelled before the student has checked into their assigned room and have received their keys.
Per the Housing Agreement, termination charges are assessed to a student's account after they have checked into their assigned room and wish to vacate before the end of the Housing Agreement period.
9-month residence halls
| Autumn quarter 2023 cancellation date |
Charge |
| On or before May 15, 2023 |
$0 |
| May 16–31, 2023 |
$200 |
| June 1–30, 2023 |
$300 |
| July 1–31, 2023 |
$400 |
| August 1–31, 2023 |
$500 |
| September 1–18, 2023 |
$500 + $15 per day late charge |
| On or after September 19, 2023 |
$500 + full agreement housing charges |
| Winter quarter 2024 cancellation date |
Charge |
| On or before October 31, 2023 |
$0 |
| November 1–15, 2023 |
$350 |
| November 16–30, 2023 |
$500 |
| December 1–30, 2023 |
$500 + $15 per day late charge |
| On or after December 31, 2023 |
$500 + full agreement housing charges |
| Spring quarter 2023 cancellation date |
Charge |
| On or before January 31, 2023 |
$0 |
| February 1–15, 2023 |
$350 |
| February 16–28, 2023 |
$500 |
| March 1–26, 2023 |
$500 + $15 per day late charge |
| On or after March 27, 2023 |
$500 + full agreement housing charges |
12-month apartments
| Autumn quarter 2023 cancellation date |
Charge |
| On or before May 15, 2023 |
$0 |
| May 16–31, 2023 |
$200 |
| June 1–30, 2023 |
$300 |
| July 1–31, 2023 |
$400 |
| August 1–31, 2023 |
$500 |
| September 1–9, 2023 |
$500 + $15 per day late charge |
| On or after September 10, 2023 |
$500 + full agreement housing charges |
| Winter quarter 2024 cancellation date |
Charge |
| On or before October 31, 2023 |
$0 |
| November 1–15, 2023 |
$350 |
| November 16–30, 2023 |
$500 |
| December 1–30, 2023 |
$500 + $15 per day late charge |
| On or after December 31, 2023 |
$500 + full agreement housing charges |
| Spring quarter 2023 cancellation date |
Charge |
| On or before January 31, 2023 |
$0 |
| February 1–15, 2023 |
$350 |
| February 16–28, 2023 |
$500 |
| March 1–26, 2023 |
$500 + $15 per day late charge |
| On or after March 27, 2023 |
$500 + full agreement housing charges |
| Summer quarter 2023 cancellation date |
Charge |
| On or before May 31, 2023 |
$0 |
| June 1–17, 2023 |
$500 |
| On or after June 18, 2023 |
$500 + full agreement housing charges |
Summer Session
| Full term 2023 cancellation date |
Charge |
| Within one week of application submission |
$0 |
| On or before May 31, 2023 |
$150 |
| June 1–17, 2023 |
$500 |
| On or after June 18, 2023 |
$500 + full summer housing charges |
| A-term 2023 cancellation date |
Charge |
| Within one week of application submission |
$0 |
| On or before May 31, 2023 |
$150 |
| June 1–17, 2023 |
$500 |
| On or after June 18, 2023 |
$500 + full A-term housing charges |
| B-term 2023 cancellation date |
Charge |
| Within one week of application submission |
$0 |
| On or before June 30, 2023 |
$150 |
| July 1–18, 2023 |
$500 |
| On or after July 19, 2023 |
$500 + full B-term housing charges |
Cancellation for Family Housing
You may cancel your housing application at no charge before you have signed your agreement. If you cancel your housing assignment after you have signed your agreement, or do not move in within 72 hours of your assigned move-in date, you will be assessed a $500 cancellation charge.
Nordheim Court parking
You may cancel your parking application and agreement before your requested start date on your MyHFS Homepage.
- If you cancel your parking application more than a week of your requested start date, you will not be assessed a cancellation charge.
- If you cancel less than a week before, you will be assessed a cancellation charge of $50.
- You will not be assessed a Cancellation charge if:You are not assigned to Nordheim Court
- You notify University Admissions at askuwadm@uw.edu and HFS at hfsinfo@uw.edu that you have declined your offer of admission or are transferring to another institution
- Your offer of admission is rescinded by the University
- You are eligible based on Armed Forces exceptions per ESHB.SL. I must provide HFS with copies of any such military orders at hfsinfo@uw.edu.
- If you cancel your initial application, reapply, and cancel again, you may be assessed multiple cancellation charges based on your cancellation dates.
- If you do not submit your cancellation notice and do not pick up your permit within one week of your requested start date:
- HFS will cancel your application
- You will be charged an $80 cancellation charge
- You will be responsible for paying full charges for the month
Deferment
The following terms apply to all application types except family housing.
- You may defer your application before the agreement starts by emailing hfsinfo@uw.edu.
- You will not be subject to cancellation charges if you are assigned and check in for a future quarter.
- You will be subject to cancellation charges for your original application quarter if you are assigned and do not check in for a future quarter.