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Summer Conference Center

Event space and more…

What's better than an amazing location with housing, dining, conference and meeting facilities? An amazing location with modern facilities at an affordable price in Seattle!

Because we offer a selection of venues, you will be sure to find the perfect size space for your conference, event or youth camp.

Ready to get started?

Tell us about your event

The 2020 summer conference season begins

Sunday, June 21 and runs through early September. Time to start planning!

How great would it be for your conference guests to meet, eat and stay at one of the top universities in the country, in one of America’s most vibrant and exciting cities? Find out by planning your conference with us at the University of Washington in Seattle. UW is perfect for hosting meetings and sessions, with dining, accommodations and amenities all conveniently co-located.

Decades of experience

The UW hosts conferences of all shapes and sizes, from academic and organization conferences to youth camps and UW-affiliated programs to one-day meetings. We have decades of experience hosting conferences and are ACCED-I One-Stop Shop Certified, so we’ll work with you every step of the way to make sure your conference is a great experience for you and your attendees.

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Stay, eat and meet on campus

Housing & Food Services facilities provide enough conference space for most organizations. If you need additional space, please contact us, we are happy to help you find the right space on campus for your event. 

Residence Hall conference guest room

Overnight Accommodations

Total availability: 5,000 beds
Room types: Residence halls
Bath: private and community

Conference meeting break with coffee

Food and beverage service

Dining: Plans or flexible dining
Catering: From 10–10,000
Alcohol service: Yes

Maple Hall Great Room

Meeting and Event Space

A range of spaces are available, including theater and classroom sizes

Plan ahead

Start planning your event with us several months ahead of your desired dates to ensure you have a wide range of choices and can meet UW submission deadlines. Here is the timeline that we recommend:

12–9 months ahead

Contact us and tell us about your event including dates, guest count, housing, dining and meeting space needs.

Our Conference Coordinator will contact you and provide on-going support throughout the planning process.

4–6 months ahead

Submit the Use of University Facilities (UUF) request form if your event includes guests from off campus

UW department sponsorship is confirmed

Arrangements, including payment plans, are finalized and agreed to in a Letter of Agreement

60–30 days ahead

Guest lists are finalized and attendees are assigned to rooms

Catering menus and counts are finalized

Meeting facilities are confirmed and diagrams are created

Parking needs are finalized

Off campus guests require UW approval

Events involving guests from off campus require UW approval. The approval process begins when you submit the online form called, the Use of University Facilities, or UUF.

We encourage all planners who are considering the use of UW facilities to review the Office of Special Programs (OSP) website. The OSP administers the UUF and sets approval requirements for off-campus guests.

THE APPROVAL PROCESS

Conference planners will need to submit a Use of University Facilities form for preliminary approval. The form is then sent to the venue operator(s) and the Use of University Facilities Committee for final approval.

All UUF forms must be approved before we can finalize your reservations. The review and approval process can take several weeks so please plan ahead.

Our staff members are available for assistance throughout the UUF approval process.

Questions? Contact us.

UW policies

Along with quality, convenience and affordability come a few policies that conference and camp organizers are responsible for.

Resources for planners

  • Please read our Financial Information so you understand when to make deposits and payments, how we organize billing, when cancellations can be made and insurance requirements.
  • Visitors often have questions about transportation to and from SeaTac airport and parking on campus. Please visit the UW Transportation Services website to read more.
  • If you are new to planning an event, download our planning checklist (PDF). It provides a timeline and tasks to help keep you organized.
Aerial view of the north entrance to UW with Seattle in the distance

Stay at UW—play in Seattle.

What’s better than an amazing location with modern facilities? An amazing location with modern facilities at an affordable price!

Summer conference season begins Sunday, June 21 and runs through early September. Ready to get started?

Tell us about your event

Conference Services has a new website and these pages have moved

Guest Housing

Seattle Intern Housing

HFS Meeting and Event Space

Registration Service