Meeting and Event Space
Variety of Event Spaces
Our residence halls feature study and meeting rooms, banquet facilities, auditoriums and lounges. Let us help you find the perfect space for your conference or event.
Conference SpacesVariety of Event Spaces
Our residence halls feature study and meeting rooms, banquet facilities, auditoriums and lounges. Let us help you find the perfect space for your conference or event.
Conference SpacesEligibility and rates
All of our meeting spaces are located in student residence halls. Because of this we can only offer reservations to members of the UW community or to groups who are affiliated with the university.
UW departments & off campus groups
UW department or organization: All staff or faculty members are eligible to reserve space, including department event planners as part of your conference package. Review the UW department rates.
Registered Student Organizations: Non-resident students who are members of an RSO or who have sponsorship from a UW department. Review the RSO meeting room rates.
Off campus groups: Teams who want to take advantage of our great rates and spaces must first acquire sponsorship from a UW department or organization. Conference planners may reserve space as part of their event package. Review the off campus rate sheet.
HFS Residents
All students living in HFS residence halls and apartments are eligible to reserve meeting space.
Request meeting space
Please reserve meeting space at least 10 business days in advance and no earlier than one year in advance.
RSOs, UW departments and off campus groups
UW community members, including Registered Student Organizations (RSOs), or groups sponsored by the university.
Request Meeting and Event Space
HFS Residents
All HFS residents are eligible to reserve meeting and study space.
Request Form—ResidentsConference Spaces
Alder Auditorium
Large auditorium with seating for over 200. Perfect for your big presentation.
Alder Commons
Large lounge with seating for 180–220, located on West Campus.
Alder Hall 103
Class or meeting room with seating for 38, conveniently located on West Campus.
Alder Hall 105
West Campus class or meeting room.
Alder Hall 106
Meeting room with seating for 28, conveniently located on West Campus.
Alder Hall 107
Meeting room with seating for 52, conveniently located on West Campus.
Spratlen Hall 303
Small conference room with seating for 10, located on North Campus.
Spratlen Hall 305
Small conference room with seating for 10, located on North Campus.
Spratlen Hall 309
Medium conference or classroom with seating for 24, located on North Campus.
Spratlen Hall 311
Medium conference or classroom with seating for 36, located on North Campus.
Spratlen Hall 313
Large conference or classroom with seating for 60, located on North Campus.
Maple Hall 216
Medium conference or classroom with seating for 30, located on West Campus.
Maple Hall 218
Class or meeting room with seating for 12, conveniently located on West Campus.
Maple Hall Great Room
Meeting, banquet or conference room with seating for 80 on West Campus.
McMahon Hall Pompeii Room
Banquet or meeting room with seating for 50, located on North Campus.
Oak Hall Denny Room
Banquet or meeting room with seating for 259, located on North Campus.
Poplar Hall 105
Medium conference or classroom with seating for 24, located on West Campus.
Poplar Hall 106
Medium conference or classroom with seating for 30, located on West Campus.
HFS meeting spaces
Whether you need a room for training or an auditorium for movie night, our meeting spaces are conveniently located, fully furnished and accessible. From equipment to catering, your meeting room can be supplied with whatever you need for a successful event.
Audio/visual equipment
Please email us with your audio/visual requirements, specifically if you need or will be using a microphone. We will coordinate the approval of amplified sound from the Resident Director of the building where you will be meeting. If your meeting or event requires additional equipment beyond the standard equipment for that room, please contact Academic Technologies.
Meeting room furniture
All meeting rooms have a standard set of furniture and arrangement. Most have moveable tables and chairs that you can adjust according to your needs. Please return the room to the standard set-up before you leave.
Custom room arrangements are subject to availability and will incur an additional charge.
For catered events, Bay Laurel Catering will work with you directly to customize your room set.
Food and beverages
Catering is available exclusively through UW’s Bay Laurel Catering, which offers a variety of quality culinary options like boxed lunches, coffee and muffins for meetings and barbeques.
Youth Programs
The University of Washington promotes safe, high quality engagements with youth that advance the University’s educational and strategic mission.
Under Administrative Policy Statement 10.13 (APS 10.13), the UW has introduced Requirements for University and Third Party Led Youth Programs. This policy and its requirements are to serve as safeguards to protect the well-being of youth participating in University hosted (or sponsored) programs on the UW campus.
Ready to get started?
Quality and flexibility are two of the best reasons to consider the University of Washington for your conference housing.
Summer conference season begins Sunday, June 21, 2026
Tell us about your eventQuestions? Contact us.