Skip to main content

Incidental Charges

2020–21

Charge

Community

Amount1

Charge information

After-hours lockout assistance

All

$15

Charged if HFS assistance is required for room/apartment access outside of front desk/community center hours

Apartment transfer  Family housing $500 Charged for any voluntary transfer
Boxing and storage All $50 per box Charged if items are left in your room, apartment or public area, requiring HFS staff to collect and store
Cleaning All $40 minimum Charged if cleaning is required during your occupancy or after you vacate

Emergency kit

Residence halls, 12-month apartments

$25

Mandatory (only required once during your occupancy with HFS)

Ethernet hub replacement Residence halls

$30

Charged if a hub borrowed from your front desk is damaged, lost, or not returned when you vacate

Expedited early arrival housing application Residence halls, 12-month apartments $55 Charged for needing a same-day assignment for early arrival housing
Failure to check out by deadline Residence halls, 12-month apartments

$60

Charged for every 30 minutes after the published deadline
Failure to comply with inspection procedures All $30 Charged if you don't follow move-out procedures
Failure to return keys to designated checkout location All $60 Charged if you don't return keys to proper location when checking out; lock change and key replacement charges may also apply
Husky Card deposit Residence halls $36 Deposited to Husky Card account for use in laundry rooms and other purposes.

Improper checkout

All

Charges vary

Charged if you don't follow move-out procedures

Improper room change/transfer2   All

$80

Charged if you don't follow room change procedures

You may also be charged for occupying two spaces, and for boxing and storage

Improper sublicense 12-month apartments, family housing $125 Charged if you don't follow sublicense procedures

Key/building access card replacement

All

$20

Charged for replacement of a lost mailbox key, bathroom key, bike room key or temporary door access card

Late agreement extension 12-month apartments $50 Charged for requesting or cancelling agreement extension request after the deadline
Late payment All

$50

Charged if payment is received more than 5 calendar days after it is due. Your dining card may also be turned off

Late request for early arrival housing Residence halls, 12-month apartments $25 Charged for early arrival housing application submitted after the deadline
Late sublicense request 12-month apartments, family housing $15/day Charged if you don't provide a 14-day notice of your intent to sublicense your room
Laundry All $1.50/load Paid from the Husky Card Account for use of in-building washing machines and dryers
Lock change All

$125 per affected lock

Charged for a lost or misplaced room, apartment or cluster key

Replacement ID card

All

$25

Charged for replacing a lost or damaged Husky Card

Returned check (NSF) All $25 Charged if a check written to HFS is returned for insufficient funds
Room change/apartment transfer Residence Halls, 12-month apartments

$40

Charged for any voluntary room change

Sublicense/agreement takeover request 12-month apartments, family housing $65 Charged to agreement holder requesting a sublicense agreement or agreement takeover
Unauthorized room change/apartment transfer All

$100

Charged for room changes/apartment transfers made without authorization from HFS Desk Services or HFS Student Services

Notes

HFS passes along all charges associated with damage, cleaning and labor caused by a student regardless of intent. Labor rates set by the UW are valid from July 1 to June 30 each fiscal year and can be found here. Labor rates do not include materials. Rates vary based on the skilled trade required to complete the specific job. When considering replacement versus repair, the most economical option will be selected.  

You may also be charged for occupying two rooms, and for boxing and storage.

2019–20

Charge

Community

Amount1

Charge Information

After-hours Lockout Assistance

All

$10

Charged if HFS assistance is required for room/apartment access outside of front desk/community center hours

Apartment Transfer (Family Housing) Family Housing $500 Charged for any voluntary transfer
Boxing and Storage All $50 per box Charged if items are left in your room, apartment or public area, requiring HFS staff to collect and store
Cleaning All $40 minimum Charged if cleaning is required during your occupancy or after you vacate
Early Arrival Late Request Residence Halls, Apartments $50 Charged for early arrival applications received after the application deadline

Emergency Kit

Residence Halls, Apartments

$25

Mandatory (only required once during your occupancy with HFS)

Ethernet Hub Replacement Residence Halls

$30

Charged if a hub borrowed from your front desk is damaged, lost, or not returned when you vacate

Failure to Check out by Deadline All

$60

Charged for every 30 minutes after the published deadline
Failure to Comply with Inspection Procedures All $30 Charged if you don't follow move-out procedures
Failure to Return Keys to Designated Checkout Location All $60 Charged if you don't return keys to proper location when checking out; lock change and key replacement charges may also apply

Improper Checkout

All

Charges vary

Charged if you don't follow move-out procedures

Improper Room Change/Transfer2   All

$70

Charged if you don't follow room change procedures

You may also be charged for occupying two spaces, and for boxing and storage

Improper Sublicense Apartments, Family Housing $120 Charged if you don't follow sublicense procedures

Key / Building Access Card Replacement

All

$15

Charged for replacement of a lost mailbox key, bathroom key, bike room key or temporary door access card

Late Agreement Extension Apartments $50 Charged for requesting or cancelling agreement extension request after the deadline
Late Payment All

$50

Charged if payment is received more than 5 calendar days after it is due. Your dining card may also be turned off

Late Sublicense Request Apartments, Family Housing $15/day Charged if you don't provide a 14-day notice of your intent to sublicense your room

Laundry Deposit

Residence Halls

$36

Charged quarterly. Automatically deducted from your housing and dining payment, and applied to your Husky Card Account. Fully refundable

Lock Change All

$120 per affected lock

Charged for a lost or misplaced room, apartment or cluster key

Replacement ID Card

All

$25

Charged for replacing a lost or damaged Husky Card

Returned Check (NSF) All $25 Charged if a check written to HFS is returned for insufficient funds
Room Change Residence Halls, Apartments

$35

Charged for any voluntary room change

Unauthorized Room Change/Transfer All

$100

Charged for room changes/transfers made without authorization from HFS Desk Services or HFS Student Services

Notes

HFS passes along all charges associated with damage, cleaning and labor caused by a student regardless of intent. Labor rates set by the UW are valid from July 1 to June 30 each fiscal year and can be found here. Labor rates do not include materials. Rates vary based on the skilled trade required to complete the specific job. When considering replacement versus repair, the most economical option will be selected.  

You may also be charged for occupying two rooms, and for boxing and storage.