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Housing & Food Services

Registration Service

Make registering event guests easy!

  • Custom online forms
  • We collect the fees
  • Friendly rates
  • On-site staff available
Request Registration Service

If you are a University of Washington program or department we can help make your conference or event logistics easier with our registration services. 

What we offer 

  • A custom registration form for your event 
  • Collect all registration fees in an HFS-managed master account, including payments by credit/debit cards, UW ProCards, and eChecks
  • Resolve incomplete registrations and payments 
  • Provide refund/charge-back reconciliation service 
  • Send invoices to participants upon request 
  • Provide weekly reports of confirmed attendees to the conference organizer 
  • Email confirmation letters within two business days of receipt of conference registration 
  • Provide a statement of account and transfer net registration revenue to your approved UW cost center and associated ledger account within 90 days after your conference


You are eligible to request registration services if: 

  • You are a University of Washington program or department, and 
  • You have a UW cost center and associated ledger account 


Our base rate is $9.50 per registrant plus 3% of the transaction total (to cover banking fees). Customization beyond our standard services will incur additional charges.

Make registering event guests easy!

Custom online forms, we collect the fees so you don't have to, friendly rates, and on-site staff upon request.

Request Registration Service

Questions? Contact us.