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Apartment Checkout

If you have any questions regarding your housing agreement or vacate date, please contact:

General Moving Out Questions

Cedar Apartments Residential Life Office
206-221-1977

Mercer Court Residential Life Office
206-543-3330

Nordheim Court Residential Life Office
206-616-7079 

Stevens Court Residential Life Office
206-685-2540

Billing Questions

Student Services Office
206-543-4059
hfsinfo@uw.edu

If you are living in Stevens Court buildings A–D, J or M, or Mercer Court buildings A–C, please refer to the Residence Hall Checkout page.

Standard Checkout Procedure

  • Reserve a room inspection appointment by contacting your RA/CA or the Residential Life Office no later than 24 hours before for your intended vacate date and time.
  • Remove all personal belongings, thoroughly clean your room and apartment, and return all furniture to its original configuration and location. No personal possessions should be in the room or apartment when you check out.
  • In addition to following the standard cleaning guidelines, roommates are responsible for cleaning their apartment shared areas including the kitchen, bathrooms, living room, storage closets, and hallway. Any damage or cleaning charges for these areas will be divided equally among the roommates.
  • Meet with an RA/CA at the appointed time for your room inspection and checkout appointment.
  • Complete your checkout at your hall desk within 15 minutes of completing your room inspection. Return all issued keys and any temporary access cards to your hall desk, where you must present your Husky Card to check out. Failure to return keys and access cards to the desk will result in charges being applied to your account.

Midterm Vacates

Early Termination Notice

The information in this section does not pertain to residents moving out at the end of the agreement period.

You must let us know of your intent to vacate by submitting an online Agreement Termination Notice.

Before you submit your notice, please review your agreement, particularly Section XVI, which addresses charges associated with moving out before the end of the agreement period including situations which may exempt you from termination charges.

If you live in a studio apartment in Cedar ApartmentsNordheim Court or Mercer Court buildings D and E, or a one-bedroom apartment in Nordheim Court, you will be scheduled for a pre-vacate inspection once you file your Agreement Termination Notice. You will receive a 48-hour notice of this inspection, but you do not need to be present. You must still schedule a final inspection with your RA/CA. 

Termination Deadline

To avoid late termination notice charges, be sure to submit your Agreement Termination Notice by the deadline shown below:

Moving Out On or Between Submit Termination Notice Checkout Deadline Early Termination Charge
September 9, 2018 and December 15, 2018 On or before October 31, 2018 December 15, 2018 $500*
December 16, 2018 and March 23, 2019 On or before January 31, 2019 March 23, 2019 $500*
March 24, 2019 and June 15, 2019 On or before March 31, 2019 June 15, 2015 $500*
June 16, 2019 and August 24, 2019 No notice required August 24, 2019 None*

*You will remain responsible for ongoing charges through the end of your agreement regardless of when you submit your notice or when you move out, unless you are eligible to participate in the First Out, First In process, in which case your room charges will be prorated as of the date an eligible student who is not currently and agreement holder checks in to a room in 12-month apartments. First Out, First In order is based on student's checkout dates.

If you submit your notice after the deadline specified above, you will be charged a $15 per day late notice charge.

You will not be charge for your agreement termination if you are able to provide documentation that establishes one of the following:

  • You are no longer a registered student at the UW
  • You have been approved by the UW for a hardship withdrawal
  • You are participating in a UW study abroad program for University credit
  • You are being deployed or assigned for services in the armed forces, including the National Guard and armed forces reserves
  • You have completed your academic program, or are graduating. 

If you are moving out to participate in a study abroad program or UW-sponsored internship and wish to return to the residence halls when you return to campus, you may request to retain your assignment priority when you submit your Agreement Termination Notice.

Midterm Vacate Process 

  • Plan to be completely moved out of your apartment, including turning your keys in at your hall desk, no later than midnight on the vacate date stated in your Agreement Termination Notice.
  • Follow the Standard Checkout Procedure (above).

Moving Out After Spring Quarter

Vacating Without Breaking the Housing Agreement

If you want to leave your apartment at the end of spring quarter or during summer quarter, you can do so without being charged for terminating your housing agreement; however, you are still responsible for paying the monthly charge through the end of your agreement period.

You will be billed for the remainder of the agreement period. If you do not have an application or assignment for an upcoming agreement period, your $500 deposit will be applied toward these charges. You must then pay the remaining balance or make a payment agreement with our Financial Services Office at arhfs@uw.edu for incremental payments.

End of Agreement Period Vacates

Moving Off Campus at the End of the Agreement Period

  • Your housing agreement will end at 12 noon on August 24. This means you must move out on or before that date.
  • You will be billed through the end of your agreement period.
  • Follow the Standard Checkout Procedure (above).

Inspections and Maintenance 

During the gap between agreements custodial and maintenance staff will enter your unit to perform cleaning and maintenance. As necessary you will receive additional notifications about these situations. If there is a vacant unit within your apartment, a new resident may be moving in. Please ensure that common areas within the apartment are clean and welcoming for your new roommate. Do not enter or use vacant bedrooms at any time or for any reason.

Charges

If cleaning or repair charges are assessed, they will be deducted from your deposit and the balance refunded to you, or a statement regarding outstanding charges will be forwarded to you.

Any questions or concerns should be directed to the Student Services Office at 206-543-4059.

Cleaning Guidelines

Apartments Cleaning Guidelines (PDF)

Personal Property

All personal property must be removed from your bedroom, apartment and all UW storage areas. You will be charged for removal and storage of items left behind.

Rental References

You are welcome to list the Student Services Office contact information when asked for a rental reference or rental history verification. Upon receiving a rental reference, HFS will disclose the information requested, typically the dates that you lived on campus, whether or not your account was paid on time and is current, if you vacated properly, and if you are eligible to live with us again.

Questions?

Cedar Apartments Residential Life Office
206-221-1977

Mercer Court Residential Life Office
206-543-3330

Nordheim Court Residential Life Office
206-616-7079 

Stevens Court Residential Life Office
206-685-2540

Billing Questions

Student Services Office
206-543-4059
hfsinfo@uw.edu